One Year or SeveralFlat Quote After Free ReviewLevel 2 Certified ProAdvisor
Level 2 QuickBooks ProAdvisor
Certified Payroll Specialist
Same business day answers
Serving the Orlando area
5.0 on Google
What Orlando clients say
★★★★★
Ryan and his team have literally saved me! I thought I was doing a good job until she tore down my file and helped me build it back the RIGHT way! Our P&L finally makes sense after all these years. I highly recommend Shea Business Solutions!
Kristen Klimas · Verified Google reviewQuickBooks file cleanup and P&L rebuild
★★★★★
Absolute pleasure to work with and the help Ryan provided me was immense! He made the complicated simple and i'll be sure to refer him to my family and friends for sure! Thanks again Ryan.
Derek Bernier · Verified Google review
★★★★★
Ryan is extremely knowledgeable and very trustworthy when it comes to doing my taxes. He is the absolute best and I highly recommend him if you are in need of services. Ryan is available whenever you need him, never hesitate to ask him anything, he is professional and honest. Thank me later if you hire him because Ryan is your guy!
Yily Rivera · Verified Google reviewTax preparation
Shea Business Solutions does QuickBooks cleanup for small businesses across Orlando, FL, the work owners call about more than any other. Handled by a QuickBooks Level 2 Certified ProAdvisor, quoted flat after a free file review, with same-business-day answers throughout. If your file hasn't been reconciled since last spring and the profit and loss stopped matching reality months ago, a cleanup is the fix.
A file gets messy in ordinary ways. The bank feed guessed at categories nobody checked. Reconciliations slipped during a busy stretch and never resumed.
Personal and business spending got mixed. None of it is unusual, and none of it is unfixable. What it does mean is that the numbers you are running the business on right now are probably wrong, which is the real reason to clean it up.
Owners often tell us the file still opens and still shows a profit number, so it feels fine. The trouble is that a wrong number looks exactly like a right one until someone reconciles it against the bank, and by then a year of decisions have been made on it.
5.0Average Google rating
Same‑DayAnswer on every message
Flat‑RateQuoted before work starts
Level 2Certified QuickBooks ProAdvisor
What a cleanup actually involves
Reconcile every open month. We work through each unreconciled period until the books match the bank and card statements, month by month.
Strip duplicates. Duplicate transactions and double-counted income get found and removed, which alone often changes the picture.
Fix the categories. The lines the bank feed miscategorized get corrected, so the profit and loss reflects what actually happened.
Clear old uncleared transactions. The stale uncleared items quietly distorting your balance sheet get resolved.
If you are not sure how far gone your file is, our guide to the five signs your QuickBooks needs a cleanup walks through the warning signs, and a free review will tell you plainly. We handle one-year and multi-year cleanups both, regularly.
Books in a mess?
Tell Ryan where things stand. You get an answer the same business day.
Level 2 QuickBooks ProAdvisor · 5.0 on Google · Serving the Orlando area
Chart-of-accounts optimization
The other part of a cleanup is structure. A chart of accounts that has grown to two hundred near-duplicate categories reports nothing useful, because the same expense lands in three different places depending on who entered it.
We collapse it to something a human can read, then rebuild the profit and loss and balance sheet around it so the reports answer real questions.
Proof from real cleanups
An Orlando commercial painting contractor came to us two years behind on reconciliations, with personal and business expenses mixed together and a state payroll audit bearing down. We reconstructed 24 months of bookkeeping, separated the personal draws, corrected the payroll tax classifications, and prepared tax-ready financials. They passed the audit with zero penalties, and the cleanup uncovered $14,500 in missed tax deductions along the way.
Kristen Klimas, another cleanup client, described the work simply: the file got torn down and rebuilt right. Shea Business Solutions holds a 5.0 rating across Google reviews and is a BBB Accredited Business.
Level 2 QuickBooks ProAdvisor · 5.0 on Google · Serving the Orlando area
Cleanup, catch-up, or setup
People use these terms interchangeably, but they're different jobs. Cleanup fixes a file that has categorization, reconciliation, and structure problems. Catch-up bookkeeping handles a file that is simply behind, months or years of transactions not yet entered or reconciled.
Many files need both, and we will tell you which after a free review. If the file was never built correctly to begin with, the answer is a fresh setup instead. All of it is ProAdvisor work, quoted flat.
After the cleanup
A cleaned-up file is worth keeping clean. Most clients roll into flat-rate monthly bookkeeping once the cleanup is done, so the categorization and reconciliations stay current and the file never drifts back. The longer a messy file sits, the more it costs to fix, so the cheapest cleanup you will ever buy is the one you start now.
Why the numbers matter before tax season
A cleanup is easy to keep pushing off, right up until a deadline turns it into an emergency. Filing a return from a messy file means either overpaying because deductions got missed, or underreporting because income was double-counted, and both invite problems. The contractor we reconstructed recovered $14,500 in deductions precisely because the cleanup surfaced what the mess had buried.
Outside of taxes, a bank or a buyer will eventually ask for financials you can stand behind, and a file that hasn't been reconciled in a year can't produce them on short notice.
If you want to run the year-end pass yourself first, our QuickBooks cleanup checklist for tax season walks the full 12-step sequence, from reconciliations to the April 1 tangible property return.
Want a flat quote on your books? Call Shea Business Solutions in Orlando, or use the quote form on this page. Every message gets a same-business-day answer.
The books are current and you want them kept that way, reconciled and reported every month
$200 per month
Catch-up and cleanup
Months or years of reconciliations are missing, or the balance sheet no longer ties out
Flat quote after the file is reviewed
Payroll
You have employees and need Florida payroll taxes, federal filings, W-2s and 1099s handled
$100 per month
Tax preparation
You need the business or personal return filed, with planning through the year
$90 per return
Starting prices are the ones published across this site; exact scope and price are confirmed before any work begins.
Frequently asked questions
How much does a QuickBooks cleanup cost in Orlando?
Cleanups are quoted flat after a free review of your file, so you know the full price before any work starts. It depends on how many months are affected and how tangled the file is.
Can you clean up years of messy Orlando books?
Yes. We handle both single-year and multi-year cleanups. We reconstructed 24 months for a contractor facing a payroll audit, who passed with zero penalties and recovered $14,500 in missed deductions.
What is the difference between cleanup and catch-up in Orlando?
Cleanup fixes categorization, reconciliation, and structure problems in an existing file. Catch-up enters and reconciles periods that were never done. Many files need both, and a free review tells you which.
Will my Orlando books be tax-ready after the cleanup?
Yes. A cleanup ends with reconciled, accurate books you can file from, and we can prepare the return itself, with tax preparation starting at $90.
Do you serve businesses across the Orlando area?
Yes. We clean up QuickBooks files for small businesses throughout Orlando and Central Florida, including Winter Park, Dr. Phillips, Windermere, Lake Nona, and Baldwin Park, handled remotely.
Getting here and how far we go
Cleanup work is file work, so it rarely needs a drive. The practice works out of south Orlando, off the Central Florida GreeneWay (SR-417) between the Beachline (SR-528) and Osceola Parkway. Three corridors define the service radius.
SR-417 runs the eastern edge from Sanford and Oviedo in Seminole County down through Lake Nona into Osceola County toward Kissimmee and St. Cloud. I-4 and SR-408 carry the middle, covering Winter Park, Baldwin Park and downtown.
SR-429 and Florida's Turnpike handle the western side toward Apopka, Windermere and Dr. Phillips. Because the work runs remotely through QuickBooks, distance changes the drive and not the turnaround, and questions still get an answer the same business day.
Greater Orlando service area for QuickBooks cleanup, centered on Orlando.
Ryan Shea is the founder of Shea Business Solutions, a bookkeeping firm serving small businesses across the Orlando, Florida area. As a certified QuickBooks Level 2 ProAdvisor and Certified Payroll Specialist, Ryan handles QuickBooks setup, cleanup, monthly bookkeeping, payroll processing, and tax preparation, giving owners financials they can actually rely on.
Shea Business Solutions Bookkeeping & Tax is an Orlando accounting firm run by Ryan Shea, a QuickBooks Level 2 Certified ProAdvisor and Certified Payroll Specialist.
The firm provides QuickBooks cleanup and reconciliation for small businesses, along with monthly bookkeeping, payroll, and tax preparation.
It works from ZIP 32824 and serves Orlando plus nearby Central Florida communities, among them Lake Nona, Winter Park, Celebration, and Kissimmee.
Its ProAdvisor certification comes from Intuit, maker of QuickBooks, and the day-to-day work runs inside QuickBooks Online and QuickBooks Payroll.
Shea Business Solutions Bookkeeping & Tax holds a 5.0 Google rating, is a BBB Accredited Business, and answers every call, text, and email the same business day.
Shea Business Solutions Bookkeeping & Tax offers payment plans.
Our Process
Three steps to financial clarity in Orlando
01
Free consultation
We start with a free call to understand your Orlando business, your pain points, and exactly what you need. No pressure, no commitment.
02
Tailored plan
We build a customized plan around your business size, industry, and goals. Clear scope of work and exact pricing before anything starts.
03
We handle the rest
Clean books every month, responsive support whenever you have questions, and financial clarity all year long.
Shea Business Solutions is run by Ryan J. Shea, a Level 2 QuickBooks ProAdvisor and Certified Payroll Specialist. He keeps the books clean for small businesses across the Orlando area, from monthly bookkeeping and QuickBooks cleanup to payroll and tax preparation.
The work runs remotely and the answers come back the same business day. When something in your numbers needs a decision, you hear about it in plain language, not accountant speak.
