Months or Years BehindFlat Quote After Free ReviewTax-Ready Financials
Level 2 QuickBooks ProAdvisor
Certified Payroll Specialist
Same business day answers
Serving the Orlando area
5.0 on Google
What Orlando clients say
★★★★★
Ryan and his team have literally saved me! I thought I was doing a good job until she tore down my file and helped me build it back the RIGHT way! Our P&L finally makes sense after all these years. I highly recommend Shea Business Solutions!
Kristen Klimas · Verified Google reviewQuickBooks file cleanup and P&L rebuild
★★★★★
Absolute pleasure to work with and the help Ryan provided me was immense! He made the complicated simple and i'll be sure to refer him to my family and friends for sure! Thanks again Ryan.
Derek Bernier · Verified Google review
★★★★★
Ryan is extremely knowledgeable and very trustworthy when it comes to doing my taxes. He is the absolute best and I highly recommend him if you are in need of services. Ryan is available whenever you need him, never hesitate to ask him anything, he is professional and honest. Thank me later if you hire him because Ryan is your guy!
Yily Rivera · Verified Google reviewTax preparation
If your books stopped somewhere last year and tax season is coming, catch-up bookkeeping is exactly what Shea Business Solutions does for small businesses in Orlando, FL. We reconstruct the months you fell behind, get the file tax-ready, and hand you back clean financials, all handled by a QuickBooks Level 2 ProAdvisor.
Freelancers and busy owners usually get here the same way: the work took over, the bookkeeping slid, and now there are anywhere from six months to two years of unreconciled transactions and a profit and loss that means nothing.
What you need is the file caught up before a deadline.
5.0Average Google rating
Same‑DayAnswer on every message
Flat‑RateQuoted before work starts
Level 2Certified QuickBooks ProAdvisor
How catch-up bookkeeping works
Free file review. We look at how far behind you are and what shape the file is in. No cost, no commitment.
Flat quote. You get a fixed price for the catch-up before any work starts. No open-ended hourly billing on a project that could be large.
Reconstruction. We reconcile every open month, recategorize what the bank feed guessed wrong, strip duplicates, and clear the old uncleared transactions distorting the balance sheet.
Tax-ready handoff. You end with accurate books you can file from, plus a plan to stay current.
We handle one-year and multi-year catch-ups regularly. A commercial painting contractor came to us two years behind and facing a state payroll audit; we reconstructed 24 months of books, and they passed the audit with zero penalties while uncovering $14,500 in missed deductions.
Months behind?
Tell Ryan where things stand. You get an answer the same business day.
Level 2 QuickBooks ProAdvisor · 5.0 on Google · Serving the Orlando area
Behind usually means more than late
A file that has drifted for a year rarely has just one problem. The common ones we clean up: income double-counted through undeposited funds, personal and business expenses mixed together, payroll tax classifications entered wrong, and net card deposits booked as gross so merchant fees never hit the profit and loss. If any of that sounds familiar, our post on the five signs your QuickBooks needs a cleanup walks through how to spot it.
Then you stay current
Catch-up is a one-time project, and staying current is a lot easier once the file is clean.
Once the file is current, every month closes with a profit and loss and a balance sheet you can hand to a lender or a tax preparer. See financial statement preparation in Orlando for what that monthly reporting covers.
Most clients roll straight from catch-up into flat-rate monthly bookkeeping so the file never falls behind again, and add ProAdvisor support for setup or training if the QuickBooks file itself needs rebuilding. A messy file gets more expensive to fix the longer it sits.
Level 2 QuickBooks ProAdvisor · 5.0 on Google · Serving the Orlando area
What drives the catch-up quote
Every catch-up is quoted flat after the free file review, and three things set the number. The first is how many months are open. Reconciling six months is a smaller project than reconstructing two years, and the quote scales accordingly.
Volume matters too. A consultant with forty transactions a month catches up faster than a restaurant pushing thousands of card swipes through a point of sale.
Then there's the shape of the file: one full of wrong entries takes longer than an empty one, because the bad entries have to be found and reversed before any rebuilding starts. Either way you see the price before we touch the file, and it holds.
What we need from you to start
Less than most owners expect. Accountant access to your QuickBooks file, or an invitation to create one if the books never made it out of a spreadsheet. Statements for every open month on each business bank and credit card account, which usually takes one sitting to download.
If you run payroll, the reports from your payroll provider for the open period. If you sell through a point of sale, the close-of-day or monthly summary reports it produces. That is the whole list.
You do not need to sort receipts into folders or explain a year of transactions from memory. The bank statements carry most of the story, and where a transaction genuinely cannot be classified without you, we batch the questions and you answer them in one sitting.
Payroll behind too? That gets fixed the same way
Payroll is where being behind gets expensive, because the filings have deadlines with penalties attached. Form 941 goes to the IRS and the RT-6 reemployment tax return goes to Florida every quarter, and misclassified payroll tax entries are one of the most common problems we find in files that have drifted. As a Certified Payroll Specialist, Ryan reconstructs the payroll side alongside the books: wages, withholdings, and employer taxes coded correctly, until the file and the filings finally agree.
Getting the classifications corrected is what carried the painting contractor mentioned above through a state payroll audit with zero penalties. If you want payroll handled going forward as well, payroll processing runs alongside monthly bookkeeping once the catch-up is done.
Want a flat quote on your books? Call Shea Business Solutions in Orlando, or use the quote form on this page. Every message gets a same-business-day answer.
The books are current and you want them kept that way, reconciled and reported every month
$200 per month
Catch-up and cleanup
Months or years of reconciliations are missing, or the balance sheet no longer ties out
Flat quote after the file is reviewed
Payroll
You have employees and need Florida payroll taxes, federal filings, W-2s and 1099s handled
$100 per month
Tax preparation
You need the business or personal return filed, with planning through the year
$90 per return
Starting prices are the ones published across this site; exact scope and price are confirmed before any work begins.
Frequently asked questions
How far behind can you catch up an Orlando business?
One year or several. We handle both single-year and multi-year catch-ups, reconstructing and reconciling every open month until the file is tax-ready.
How much does catch-up bookkeeping cost in Orlando?
It is quoted flat after a free review of your file, so you know the full price before any work starts. Pricing depends on how many months are behind and the shape the file is in.
Will my Orlando books be ready for taxes?
Yes. Catch-up ends with accurate, reconciled books you can file from, and we can prepare the return itself, with tax preparation starting at $90.
What happens after the catch-up for an Orlando business?
Most clients move into flat-rate monthly bookkeeping starting at $200 per month so the file stays current going forward.
Who actually does the work on my Orlando account?
Ryan Shea, a QuickBooks Level 2 Certified ProAdvisor and Certified QuickBooks Payroll Specialist, handles the work directly. Every call, text, and email is answered the same business day, and the work runs remotely in QuickBooks Online and QuickBooks Payroll.
Getting here and how far we go
The practice works out of south Orlando, off the Central Florida GreeneWay (SR-417) between the Beachline (SR-528) and Osceola Parkway. Three corridors define the service radius.
SR-417 runs the eastern edge from Sanford and Oviedo in Seminole County down through Lake Nona into Osceola County toward Kissimmee and St. Cloud. I-4 and SR-408 carry the middle, covering Winter Park, Baldwin Park and downtown.
SR-429 and Florida's Turnpike handle the western side toward Apopka, Windermere and Dr. Phillips. The work runs remotely through QuickBooks, so distance doesn't change the turnaround, and questions still get an answer the same business day.
Greater Orlando service area for catch-up bookkeeping, centered on Orlando.
Ryan Shea is the founder of Shea Business Solutions, a bookkeeping firm serving small businesses across the Orlando, Florida area. As a certified QuickBooks Level 2 ProAdvisor and Certified Payroll Specialist, Ryan handles QuickBooks setup, cleanup, monthly bookkeeping, payroll processing, and tax preparation, giving owners financials they can actually rely on.
Shea Business Solutions Bookkeeping & Tax is an Orlando accounting firm run by Ryan Shea, a QuickBooks Level 2 Certified ProAdvisor and Certified Payroll Specialist.
The firm provides catch-up bookkeeping for small businesses that are behind on their books, along with monthly bookkeeping, payroll, and tax preparation.
It works from ZIP 32824 and serves Orlando plus nearby Central Florida communities, among them Lake Nona, Winter Park, Celebration, and Kissimmee.
Its ProAdvisor certification comes from Intuit, maker of QuickBooks, and the day-to-day work runs inside QuickBooks Online and QuickBooks Payroll.
Shea Business Solutions Bookkeeping & Tax holds a 5.0 Google rating, is a BBB Accredited Business, and answers every call, text, and email the same business day.
Shea Business Solutions Bookkeeping & Tax offers payment plans.
Our Process
Three steps to financial clarity in Orlando
01
Free consultation
We start with a free call to understand your Orlando business, your pain points, and exactly what you need. No pressure, no commitment.
02
Tailored plan
We build a customized plan around your business size, industry, and goals. Clear scope of work and exact pricing before anything starts.
03
We handle the rest
Clean books every month, responsive support whenever you have questions, and financial clarity all year long.
Shea Business Solutions is run by Ryan J. Shea, a Level 2 QuickBooks ProAdvisor and Certified Payroll Specialist. He keeps the books clean for small businesses across the Orlando area, from monthly bookkeeping and QuickBooks cleanup to payroll and tax preparation.
The work runs remotely and the answers come back the same business day. When something in your numbers needs a decision, you hear about it in plain language, not accountant speak.
