Shea Business Solutions runs payroll for Orlando small businesses starting at $100 per month, and this guide covers what payroll services actually cost in 2026: the published base and per-employee fees, what a ten-person team really pays, and the employer taxes sitting under every quote. Use the estimator for a ballpark, then get a firm number from a free review.
Quick Cost Estimator
Ranges assembled from 2026 payroll pricing guides published by Fit Small Business and Homebase (sources cited below). Clearly an estimate: your payroll is quoted individually. Shea payroll starts at $100 per month, set after a free review.
Published Payroll Pricing in 2026
Payroll pricing follows one formula almost everywhere: a base fee plus a per-employee charge, every month. The spread between providers is wide, so here is what the 2026 pricing guides show side by side.
| Service type | Base fee | Per employee | What you get |
|---|---|---|---|
| Basic payroll software | $17 to $50 per month | $4 to $6.50 | You run every pay run and carry the filings |
| Full-service payroll software | $40 to $180 per month | $4 to $12 | Taxes calculated, deposited, and filed for you |
| Per-pay-run pricing | about $49 per run | about $2.50 per run | Cost scales directly with how often you pay |
| Outsourced payroll service | $100 to $300 per month, ten-employee example | A person runs it and answers the phone | |
The add-ons hide in the footnotes: setup fees of $50 to $150, year-end tax form preparation at $40 to $100, and direct deposit fees of $1 to $2 per transaction on some basic plans. A quote that looks cheap in January can price differently by the time W-2s go out.
Sources: the Fit Small Business payroll services cost guide and the Homebase payroll cost breakdown, both published against 2026 pricing. Every figure above is a published range, not a Shea price.
What Moves the Price
Headcount is the obvious lever, since nearly every provider bills per employee. The quieter lever is pay frequency. Flat monthly software charges the same whether you pay monthly or weekly, but per-run pricing multiplies: a restaurant paying weekly buys four or five runs a month, and at $49 a run plus $2.50 a head, that adds up fast.
Complexity is the third lever. Tipped staff, weekly runs, and tip allocation push a kitchen out of the cheap tier of every product, which is exactly why we built a dedicated restaurant payroll service. Contractors add year-end 1099 work, and getting a worker classified wrong costs far more than any subscription: back payroll taxes plus penalties when it surfaces.
The Employer Taxes Under Every Quote
The subscription is the small number. Whatever you pay a provider, the employer taxes ride on top of every payroll in Orlando, and they are the part that carries penalties when they slip.
- Social Security and Medicare match, 7.65 percent. You match the 6.2 percent Social Security and 1.45 percent Medicare withheld from each paycheck.
- FUTA, effectively 0.6 percent. The federal unemployment rate is 6 percent on the first $7,000 per employee, but paying your Florida reemployment tax on time earns a credit that drops the real cost to about $42 per employee per year.
- Florida reemployment tax. New employers start at roughly 2.7 percent on the taxable wage base, filed quarterly with the state. Your rate moves with your claims history.
We wrote a full plain-English guide to Florida payroll taxes for Orlando small businesses, including the Form 941 deadlines and the trust fund penalty that can make withheld taxes an owner's personal problem. Worth ten minutes before you price anything.
What Shea Charges for Payroll
Payroll here starts at $100 per month and scales with headcount and pay frequency, quoted before any work starts. We process it through QuickBooks Payroll, so every run posts to the general ledger on its own: wages, taxes, and liabilities land in the right accounts without anyone re-keying a spreadsheet. Most payroll clients pair it with flat-rate monthly bookkeeping from $200, which keeps labor cost, reconciliations, and filings in one file handled by one person.
- From $100 per month. The published Shea starting price for payroll processing.
- Quoted before work starts. Priced from a free review, not discovered on an invoice.
- Filings included. Florida reemployment tax, federal deposits, quarterly 941s, year-end W-2s and 1099s.
- Run by a Certified Payroll Specialist. Inside QuickBooks Payroll, posting to books we reconcile.
Want a real number for your payroll? Call, or use the form at the top of this page. Every message gets a same-business-day answer.
Frequently Asked Questions
How much does a payroll service cost in Orlando, FL?
Published 2026 guides put full-service payroll software at $40 to $180 per month base plus $4 to $12 per employee, and outsourced payroll for a ten-employee business at roughly $100 to $300 per month. Shea payroll starts at $100 per month, quoted before work starts.
What does Shea Business Solutions charge for payroll?
Payroll starts at $100 per month and scales with the number of employees and pay frequency. You get the number before anything starts, and most clients bundle it with monthly bookkeeping from $200 so wages and books live in one reconciled file.
Is it cheaper to run payroll myself?
Basic software runs $17 to $50 per month plus about $4 to $6.50 per employee, so the sticker is lower. The trade is your time on every run and your name on every filing. Late or wrong payroll tax deposits draw penalties, and unpaid withheld taxes can become the owner's personal liability.
Does weekly payroll cost more than monthly payroll in Orlando?
It can. Flat monthly software usually charges the same whatever the frequency, but per-run pricing scales directly, one published example is about $49 per pay run plus $2.50 per employee. A weekly shop pays for four to five runs a month under that model.
Which payroll taxes does an Orlando employer pay when Florida has no income tax?
Florida employers still owe the Florida reemployment tax, new employers start near 2.7 percent, plus the full federal side: the 7.65 percent Social Security and Medicare match, federal withholding deposits, quarterly Form 941, FUTA, and year-end W-2s and 1099s.
