Starts at $100/MonthQuickBooks-IntegratedSame-Business-Day Response
Level 2 QuickBooks ProAdvisor
Certified Payroll Specialist
Same business day answers
Serving the Orlando area
5.0 on Google
What Orlando clients say
★★★★★
Ryan and his team have literally saved me! I thought I was doing a good job until she tore down my file and helped me build it back the RIGHT way! Our P&L finally makes sense after all these years. I highly recommend Shea Business Solutions!
Kristen Klimas · Verified Google reviewQuickBooks file cleanup and P&L rebuild
★★★★★
Absolute pleasure to work with and the help Ryan provided me was immense! He made the complicated simple and i'll be sure to refer him to my family and friends for sure! Thanks again Ryan.
Derek Bernier · Verified Google review
★★★★★
Ryan is extremely knowledgeable and very trustworthy when it comes to doing my taxes. He is the absolute best and I highly recommend him if you are in need of services. Ryan is available whenever you need him, never hesitate to ask him anything, he is professional and honest. Thank me later if you hire him because Ryan is your guy!
Yily Rivera · Verified Google reviewTax preparation
Shea Business Solutions runs full-service payroll for small businesses across Orlando, FL, processed through QuickBooks Payroll by a Certified Payroll Specialist. Employees paid on time, Florida and federal payroll taxes calculated and filed, and the whole thing flowing straight into your books so payroll and bookkeeping stop living in two separate worlds. Payroll processing starts at $100 per month.
Small payroll mistakes get expensive fast. A missed federal deposit deadline draws a penalty figured as a percentage of the tax owed, and a misclassified worker can mean corrections reaching back years.
We handle it end to end, filing calendar included.
5.0Average Google rating
Same‑DayAnswer on every message
Flat‑RateQuoted before work starts
Level 2Certified QuickBooks ProAdvisor
QuickBooks-Integrated payroll, not a second system
Most owners already keep their books in QuickBooks Online. Running payroll through a disconnected app means re-keying every pay run and then reconciling two records that rarely match.
We set up and process payroll inside QuickBooks Payroll so each run posts to the general ledger automatically. Wages, taxes, and liabilities land in the right accounts the moment payroll runs, and your profit and loss reflects labor cost without anyone touching a spreadsheet.
Payroll eating your Fridays?
Tell Ryan where things stand. You get an answer the same business day.
Level 2 QuickBooks ProAdvisor · 5.0 on Google · Serving the Orlando area
Florida and federal payroll taxes, handled
Florida has no state income tax, and some owners take that to mean payroll tax here is simple.
You still owe Florida reemployment tax, and the federal side runs the full length: Social Security and Medicare withholding, the employer match, federal income tax withholding, and FUTA. We calculate each one, make the deposits on schedule, and file the returns.
Florida reemployment tax. Calculated on the taxable wage base and filed quarterly with the state.
Federal payroll deposits and Form 941. Withholding and matching taxes deposited on your required schedule, reconciled to the quarterly 941.
Year-end forms. W-2s for employees and 1099s for contractors, prepared and issued before the deadline.
New-hire and classification setup. Workers set up correctly the first time, so employee versus contractor is not a problem waiting to surface.
If you want the plain-English version of what a Florida small business actually owes and when, we wrote a full guide on Florida payroll taxes for Orlando small business owners. It covers reemployment tax, the 941 deadlines, and the penalties that make people call us in the first place.
Some payroll is genuinely complicated, and restaurants are the clearest example. Tipped wages and tip allocation rules, on a weekly pay cycle, are where it goes wrong. One Orlando restaurant came to us with tip allocation errors and six months of bookkeeping behind on top of it.
We corrected the tip allocation procedures, rebuilt the historical records, and automated a reliable weekly payroll for their 15 employees, which also gave the owner accurate food-cost margins for the first time. Payroll and books were fixed together because on a restaurant they are the same problem. The full picture of how we run it lives on our restaurant payroll page.
Level 2 QuickBooks ProAdvisor · 5.0 on Google · Serving the Orlando area
Payroll that matches your bookkeeping
Payroll works best as part of a whole. Many owners run it alongside flat-rate monthly bookkeeping so labor cost, taxes, and reconciliations all sit in one clean file.
If your QuickBooks file needs work before payroll can run cleanly, that is a QuickBooks ProAdvisor job, and we handle both. Everything is quoted up front and answered the same business day.
Employees, contractors, and 1099 season
The line between an employee and a contractor is where a lot of small businesses get into trouble. Pay someone as a 1099 contractor who should have been a W-2 employee, and you can owe back payroll taxes plus penalties when it surfaces.
We set workers up correctly at hire and keep the W-9s and pay records where they belong, and the 1099s and W-2s go out clean in January. When the same painting contractor we reconstructed had its classifications corrected, the fix removed an exposure that had been sitting quietly in the file for two years.
Owners hand payroll off for a plain reason: the downside is all cost and no upside. Getting it right earns you nothing you notice, and getting it wrong costs money and time you cannot get back. Letting a Certified Payroll Specialist run it on a fixed monthly fee takes that risk off your desk, and because it posts into your books automatically, you also stop losing a day each month reconciling two systems that never agreed.
Want a flat quote on your books? Call Shea Business Solutions in Orlando, or use the quote form on this page. Every message gets a same-business-day answer.
The books are current and you want them kept that way, reconciled and reported every month
$200 per month
Catch-up and cleanup
Months or years of reconciliations are missing, or the balance sheet no longer ties out
Flat quote after the file is reviewed
Payroll
You have employees and need Florida payroll taxes, federal filings, W-2s and 1099s handled
$100 per month
Tax preparation
You need the business or personal return filed, with planning through the year
$90 per return
Starting prices are the ones published across this site; exact scope and price are confirmed before any work begins.
Frequently asked questions
How much does payroll processing cost in Orlando?
Payroll processing starts at $100 per month and scales with the number of employees and pay frequency. You get the price before anything starts, and many clients bundle payroll with monthly bookkeeping.
Do you file Florida and federal payroll taxes?
Yes. We handle Florida reemployment tax, federal payroll deposits, the quarterly Form 941, and year-end W-2s and 1099s, calculated and filed on schedule so nothing misses a deadline.
Does payroll for my Orlando business connect to my QuickBooks?
Yes. We process payroll through QuickBooks Payroll so every run posts to your books automatically, with wages, taxes, and liabilities landing in the correct accounts.
Can you handle Orlando restaurant payroll with tips?
Yes. We set up tipped-wage and tip-allocation handling and run weekly payroll for restaurants, and we can reconstruct past records if the books have fallen behind.
Do you serve businesses across the greater Orlando area?
Yes. We handle payroll for small businesses throughout Orlando and the surrounding Central Florida area, including Lake Nona, Winter Park, Celebration, Kissimmee, and Meadow Woods. Payroll runs remotely, so there is no office visit required to get set up or to run each pay period.
Getting here and how far we go
The practice works out of south Orlando, off the Central Florida GreeneWay (SR-417) between the Beachline (SR-528) and Osceola Parkway. Three corridors define the service radius.
SR-417 runs the eastern edge from Sanford and Oviedo in Seminole County down through Lake Nona into Osceola County toward Kissimmee and St. Cloud. I-4 and SR-408 carry the middle, covering Winter Park, Baldwin Park and downtown.
SR-429 and Florida's Turnpike handle the western side toward Apopka, Windermere and Dr. Phillips. The work runs remotely through QuickBooks either way, and questions get an answer the same business day.
Greater Orlando service area for payroll services, centered on Orlando.
Ryan Shea is the founder of Shea Business Solutions, a bookkeeping firm serving small businesses across the Orlando, Florida area. As a certified QuickBooks Level 2 ProAdvisor and Certified Payroll Specialist, Ryan handles QuickBooks setup, cleanup, monthly bookkeeping, payroll processing, and tax preparation, giving owners financials they can actually rely on.
Shea Business Solutions Bookkeeping & Tax is an Orlando accounting firm run by Ryan Shea, a QuickBooks Level 2 Certified ProAdvisor and Certified Payroll Specialist.
The firm provides full-service payroll processing for small businesses, along with monthly bookkeeping, payroll, and tax preparation.
It works from ZIP 32824 and serves Orlando plus nearby Central Florida communities, among them Lake Nona, Winter Park, Celebration, and Kissimmee.
Its ProAdvisor certification comes from Intuit, maker of QuickBooks, and the day-to-day work runs inside QuickBooks Online and QuickBooks Payroll.
Shea Business Solutions Bookkeeping & Tax holds a 5.0 Google rating, is a BBB Accredited Business, and answers every call, text, and email the same business day.
Shea Business Solutions Bookkeeping & Tax offers payment plans.
Our Process
Three steps to financial clarity in Orlando
01
Free consultation
We start with a free call to understand your Orlando business, your pain points, and exactly what you need. No pressure, no commitment.
02
Tailored plan
We build a customized plan around your business size, industry, and goals. Clear scope of work and exact pricing before anything starts.
03
We handle the rest
Clean books every month, responsive support whenever you have questions, and financial clarity all year long.
Shea Business Solutions is run by Ryan J. Shea, a Level 2 QuickBooks ProAdvisor and Certified Payroll Specialist. He keeps the books clean for small businesses across the Orlando area, from monthly bookkeeping and QuickBooks cleanup to payroll and tax preparation.
The work runs remotely and the answers come back the same business day. When something in your numbers needs a decision, you hear about it in plain language, not accountant speak.
