A QuickBooks ProAdvisor in Orlando costs $200 per month for ongoing bookkeeping, while one-time projects like setup, cleanup, and migration are quoted flat after a free assessment. Shea Business Solutions publishes real starting prices instead of hiding them behind a call, because you should be able to compare before you pick up the phone. Here is what the work actually costs and what moves the number.
Pricing in this field is famously vague. Half the firms you find will not name a number until you are on a sales call, which makes it almost impossible to compare. The prices below are the same ones on the main site, quoted flat and stated up front by a QuickBooks Level 2 Certified ProAdvisor and Certified Payroll Specialist.
QuickBooks ProAdvisor and Bookkeeping Prices in Orlando
| Service | Starting Price | How It Is Priced |
|---|---|---|
| Monthly bookkeeping | $200 / month | Flat monthly fee, scales with transaction volume |
| Payroll processing | $100 / month | Flat monthly fee, scales with employees and pay frequency |
| Tax preparation | $90 / return | Per return, for individuals, LLCs, partnerships, and S-Corps |
| Setup, cleanup & migration | Flat quote | Fixed project price after a free assessment, no hourly meter |
Those are starting points, not sales bait. Monthly bookkeeping opens at $200 and moves with transaction volume, so a one-location service business with a couple hundred transactions a month pays less than a restaurant running thousands of card swipes. Either way you get the exact figure before any work begins, and it stays fixed. That is the core of flat-rate bookkeeping: no hourly meter, no surprise invoice after a busy month.
What Drives the Price Up or Down
- Transaction volume. More bank and card activity means more to categorize and reconcile, which is the single biggest driver of a monthly fee.
- Number of accounts. Each bank account, credit card, and loan adds reconciliations every month.
- Payroll and employees. Payroll starts at $100 per month and scales with headcount and how often you run it.
- Condition of the file. A clean, current file costs less to maintain than one that needs a cleanup first.
- Industry complexity. Job costing for contractors, inventory for manufacturers, and tips for restaurants each add work that a simple service business does not carry.
Why Cleanup and Setup Are Quoted Flat, Not Hourly
One-time projects, a fresh QuickBooks setup, a cleanup of a drifted file, or a migration off Desktop or a spreadsheet, are quoted flat after a free assessment rather than billed by the hour. Hourly billing on a cleanup punishes you for how messy the file is, which is exactly the thing you are paying to fix. A flat quote means the price is the price, however many hours it takes on our end. How far behind the file is and how tangled it got determine that quote, which is why the free review comes first.
What You Get for the Money
Price only means something next to what it buys. Monthly bookkeeping includes transaction categorization, bank and credit card reconciliations, and a profit and loss statement and balance sheet every month, plus same-business-day answers to your questions. You are also working with a Level 2 ProAdvisor, Intuit's advanced certification tier, rather than someone learning QuickBooks on your file. For a fuller breakdown of what bookkeeping includes and how it is priced, our guide to bookkeeping costs for Orlando small businesses goes deeper.
Is a ProAdvisor Worth It Over DIY?
Doing it yourself is free until it is not. The common pattern is a file that looks fine all year and turns out to be wrong in April, with missed deductions on one side and double-counted income on the other. A commercial painting contractor who came to us two years behind recovered $14,500 in missed deductions once the books were reconstructed correctly, which is more than a year of monthly bookkeeping. The value of a ProAdvisor is not the data entry, it is catching the expensive things before they cost you.
Bundling Bookkeeping, Payroll, and Taxes
Many Orlando owners run more than one of these services, and there is a practical reason beyond convenience. When bookkeeping, payroll, and tax preparation live with the same person, nothing falls through the crack between them. Payroll posts straight into the books, the books are already tax-ready when filing season arrives, and no one is reconciling three systems that never agreed. Each service keeps its own flat price, so bundling is about fewer gaps and less duplicated work, not a discount gimmick. The result is a single clean file that carries the whole year, priced in plain numbers you saw before you called.
Frequently Asked Questions
How much does a QuickBooks ProAdvisor cost in Orlando?
Ongoing bookkeeping with a Level 2 ProAdvisor starts at $200 per month and scales with transaction volume. One-time projects like setup, cleanup, and migration are quoted flat after a free assessment.
How much does monthly bookkeeping cost?
Monthly bookkeeping starts at $200 and scales with how many transactions and accounts you have. You get the exact price before any work begins, and it stays fixed.
What does payroll and tax preparation cost?
Payroll processing starts at $100 per month and scales with employees and pay frequency. Tax preparation starts at $90 per return for individuals, LLCs, partnerships, and S-Corps.
How much is a QuickBooks cleanup or setup?
Both are quoted flat after a free review, so you know the full price before work starts. The number depends on how far behind or how tangled the file is, not an open-ended hourly rate.
Do you serve businesses across the Orlando area?
Yes. We price and provide bookkeeping, payroll, and QuickBooks services for small businesses throughout Orlando and Central Florida, including Winter Park, Dr. Phillips, Windermere, Lake Nona, and Baldwin Park.