QuickBooks ProAdvisor Cost in
Orlando, FL

The Short Version

Shea Business Solutions explains what QuickBooks ProAdvisor services cost in Orlando, FL. A QuickBooks ProAdvisor in Orlando costs $200 per month for ongoing bookkeeping, while one-time projects like setup, cleanup, and migration are quoted flat after a free assessment.

Shea Business Solutions publishes real starting prices instead of hiding them behind a call, because you should be able to compare before you pick up the phone. Here is what the work actually costs and what moves the number.

Pricing in this field is famously vague. Half the firms you find will not name a number until you are on a sales call, which makes it almost impossible to compare. The prices below are the same ones on the main site, quoted flat and stated up front by a QuickBooks Level 2 Certified ProAdvisor and Certified Payroll Specialist.

QuickBooks ProAdvisor and bookkeeping prices in Orlando

Service	Starting Price	How It Is Priced
Monthly bookkeeping	$200 / month	Flat monthly fee, scales with transaction volume
Payroll processing	$100 / month	Flat monthly fee, scales with employees and pay frequency
Tax preparation	$90 / return	Per return, for individuals, LLCs, partnerships, and S-Corps
Setup, cleanup & migration	Flat quote	Project price quoted after a free assessment

Those are starting points. Monthly bookkeeping opens at $200 and moves with transaction volume, so a one-location service business with a couple hundred transactions a month pays less than a restaurant running thousands of card swipes.

Either way you get the exact figure before any work begins, and it stays fixed. That is the core of flat-rate bookkeeping: no surprise invoice after a busy month.

What drives the price up or down

• Transaction volume. More bank and card activity means more to categorize and reconcile, which is the single biggest driver of a monthly fee.
• Number of accounts. Each bank account, credit card, and loan adds reconciliations every month.
• Payroll and employees. Payroll starts at $100 per month and scales with headcount and how often you run it.
• Condition of the file. A clean, current file costs less to maintain than one that needs a cleanup first.
• Industry complexity. Job costing for contractors, inventory for manufacturers, and tips for restaurants each add work that a simple service business does not carry.

For the wider market picture beyond ProAdvisor rates, our guide to bookkeeping costs in Orlando covers pricing models, what a monthly fee should include, and the trigger points that change the number.

Why cleanup and setup are quoted flat, not hourly

One-time projects, a fresh QuickBooks setup, a cleanup of a drifted file, or a migration off Desktop or a spreadsheet, are quoted flat after a free assessment rather than billed by the hour. Hourly billing on a cleanup punishes you for how messy the file is, which is exactly the thing you are paying to fix.

A flat quote means the price is the price, however many hours it takes on our end. How far behind the file is and how tangled it got determine that quote, which is why the free review comes first.

What you get for the money

Monthly bookkeeping includes transaction categorization, bank and credit card reconciliations, and a profit and loss statement and balance sheet every month, plus same-business-day answers to your questions. The work is done by a Level 2 ProAdvisor, Intuit's advanced certification tier.

If you want the certification levels unpacked, our explainer on what a QuickBooks ProAdvisor is and how Level 1 and Level 2 differ covers it. For a fuller breakdown of what bookkeeping includes and how it is priced, our guide to bookkeeping costs for Orlando small businesses goes deeper.

Is a ProAdvisor worth it over DIY?

DIY costs nothing up front. What tends to happen is a file that looks fine all year and turns out wrong in April, with missed deductions and double-counted income in it.

A commercial painting contractor who came to us two years behind recovered $14,500 in missed deductions once the books were reconstructed correctly, which is more than a year of monthly bookkeeping.

Bundling bookkeeping, payroll, and taxes

Having bookkeeping, payroll and tax preparation with the same person has a practical upside. Payroll posts straight into the books, and the books are already tax-ready when filing season arrives.

Each service keeps its own flat price, so bundling is about fewer gaps and less duplicated work, not a discount gimmick. The result is a single clean file that carries the whole year, priced in plain numbers you saw before you called.

Frequently asked questions