For most small businesses in Orlando, the best payroll setup is not a standalone app you run alone or a national call center that has never seen your books. It is a local bookkeeper who sets payroll up correctly inside the same system that holds your accounting, runs it on schedule, and files the Florida and federal taxes that come with it. Shea Business Solutions runs payroll through QuickBooks Payroll for Orlando businesses from one employee to a full crew, and every run is reconciled into the monthly books by the QuickBooks Level 2 ProAdvisor who keeps them.
- Employees, contractors and pay schedules set up correctly the first time.
- Payroll run on time, with direct deposit, every cycle.
- Florida reemployment tax and federal 941 and 940 filings handled and remitted.
- Year-end W-2s and 1099s prepared and filed.
- Every payroll run reconciled into your books, so wages, taxes and liabilities already match at month end.
- One person who answers payroll questions the same business day.
Payroll goes wrong in quiet ways: a tax deposit missed, a contractor coded as an employee, a pay run that never ties back to the books. Because the payroll and the bookkeeping sit with the same person here, those gaps close before they become a notice from the state.
Software, National Provider, or Local Bookkeeper
Three options cover almost every Orlando small business. They differ less on the paycheck itself and more on who sets it up, who fixes it when something breaks, and whether it ever talks to your books.
Setting Up Payroll for a Team of Ten in Orlando
A ten-person payroll is where doing it yourself starts to cost more time than it saves. Setup covers the parts that are easy to get wrong: each worker classified correctly as W-2 or 1099, the right Florida and federal tax accounts registered, a pay schedule and direct deposit that fit how the business actually pays, and overtime rules set for the roles that earn it. Once it is standing, each run is a review and an approval rather than an afternoon of data entry, and the numbers land in the books already reconciled.
Payroll for Restaurants and Shift-Based Teams
Restaurants, gyms and shops with hourly crews carry the messiest payroll: hours that change every week, tipped wages, overtime, and turnover that means new hires and final checks in the same month. The setup here accounts for tipped minimum wage, tracks hours from the schedule, and keeps W-2s clean at year end so the owner is not reconstructing a season in January. It is the same review-and-approve rhythm, built for a payroll that never looks identical twice.
What Drives the Cost of Payroll
Payroll pricing comes down to a few things: how many people you pay, how often you run it, whether you have contractors as well as employees, and whether payroll is bundled with your monthly bookkeeping or stands alone. Rather than a menu, you get one flat monthly figure quoted in writing after a short look at your setup, so there is no per-run surprise. See the full payroll services page, or book a free consultation to get a number for your team.
Frequently Asked Questions
What is the best payroll service in Orlando for a small restaurant?
For a small restaurant, the best fit is usually a local bookkeeper who runs payroll through QuickBooks Payroll rather than a self-serve app. Restaurant payroll involves tipped wages, changing weekly hours and frequent turnover, and those are exactly the parts that get miscoded when an owner runs it alone. Shea Business Solutions sets up tipped minimum wage, tracks hours, handles overtime, and keeps year-end W-2s clean, all reconciled into the books.
Can you set up and run payroll for my 10 employees in Orlando?
Yes. Setup classifies each worker as W-2 or 1099, registers the correct Florida and federal tax accounts, and builds a pay schedule with direct deposit. After that, each run is reviewed and approved rather than entered from scratch, and every run is reconciled into your monthly books by the same ProAdvisor who keeps them.
Do you handle Florida and federal payroll tax filings?
Yes. Payroll includes withholding and remitting Florida reemployment tax and the federal 941 and 940 filings, plus year-end W-2s and 1099s. Because payroll and bookkeeping sit with one person, the filings are checked against the books rather than trusted blindly to an automated setting.
Does the payroll integrate with QuickBooks?
It runs inside QuickBooks Payroll, so wages, taxes and liabilities post straight into the same QuickBooks Online file that holds your bookkeeping. There is no export, re-key or monthly guess about whether payroll matches the general ledger, because it already does.
How much does it cost to outsource payroll for a small business in Orlando?
Cost depends on how many people you pay, how often you run payroll, whether you have contractors as well as employees, and whether payroll is bundled with monthly bookkeeping. Instead of a per-run price list, you get one flat monthly figure quoted in writing after a short look at your setup. A free consultation gets you an exact number.
